Long-Term Care Vaccination and Testing Reporting FAQ

If your facility’s name has changed (e.g., due to a recent change in ownership), please check whether the previous name is in the drop-down list.

1. Under Facility Name, select ‘Other’.
2. Under “Is your facility name not listed, or has your facility name changed?*”, select ‘Facility Name Changed’.
3. Enter your facility’s previous name as listed in the drop-down and the new name in their respective fields.

1. Under Facility Name, select ‘Other’.
2. Under “Is your facility name not listed, or has your facility name changed?*”, select ‘Facility Name Not Listed’.
3. Enter your facility’s name and address information in their respective fields.

Smartsheets automatically review data entries for any errors, such as negative entries or vaccine given that exceed the total number of staff or residents in the LTC.

Data entry errors are flagged based on one or more of the following conditions:

1. Negative number entries,
2. The number of staff and/or residents fully vaccinated exceeds the total number of staff or residents,
3. The number of staff and/or residents that received a booster exceeds the total number of staff or residents, or
4. The number of staff and/or residents that received a booster exceeds the fully vaccinated number of staff or residents.

Smartsheet will send the point of contact listed in the initial form an email with either staff or resident data errors listed. Click “Open the Smartsheet” to be redirected to a Smartsheet form to correct the data errors.

Data entry errors MUST be corrected within 72 hours of the initial data entry. For additional support, please reach out to Brianna at Brianna.klein@iem.com Monday through Friday from 8 a.m. to 4 p.m. CST.

After the data errors are corrected, you will no longer receive an email from Smartsheet with the title “CORRECTION NEEDED: LTC COVID-19 Vaccination and Testing Reporting”.