HIV Planning Group (HPG)

Community planning for HIV/AIDS prevention is an essential component of a comprehensive jurisdictional HIV plan. Voting and non-voting members of the jurisdiction’s HIV Planning Group (ILHPG) and community stakeholders participate in statewide planning in partnership with the Illinois Department of Public Health (Health Department) to improve the impact of HIV prevention efforts within the jurisdiction and within localities, while abstaining from acting as an advocate for any agency or any specific population.

HPGs are responsible for developing an engagement process for the jurisdiction and for informing the development or update of the Health Department (HD)’s Jurisdictional HIV Prevention Plan. The HD is ultimately responsible for implementing the Jurisdictional HIV Prevention Plan.

Note: The HD and HPG may collaboratively determine whether the HPG will assume additional responsibilities not related to the Centers for Disease Control and Prevention July 2012 HIV Planning Guidance (Guidance).

Mission

Together, with the Health Department and community, work to achieve our mission to reduce the number of new HIV infections, to reduce HIV associated morbidity; to reduce HIV-related health inequities and disparities; and to serve as a role model and central coordinating body for HIV prevention planning activities throughout the State of Illinois.

Goal

To inform the development or update of the health department’s Jurisdictional HIV Prevention Plan that will contribute to the reduction of HIV infection in the jurisdiction

Primary Task

To partner with the health department to address how the jurisdiction can collaborate to accomplish the results set forth in the health department’s Funding Opportunity Announcement (FOA) PS12-1201 and to reduce HIV incidence in the jurisdiction

Steps and Objectives

Step One: Stakeholder Identification
Objective: By the end of the project year, the HD and HPG will identify and implement various strategies to recruit and retain HPG members, targeting participants in the HIV planning process that represent the diversity of HIV-infected populations, other key stakeholders in HIV prevention, care, and related services, and organizations that can best inform and support the development and implementation of a Jurisdictional HIV Prevention Plan.

Step Two: Results-oriented engagement process
Objective: By the end of the project year, the HPG will develop an engagement process and the HD will implement a collaborative engagement process that results in identifying specific strategies to ensure a coordinated and seamless approach to accessing HIV prevention, care, and treatment services for the highest-risk population – particularly those disproportionately affected by HIV across states, jurisdictions, and tribal areas.

Step Three: Jurisdictional HIV Prevention Plan development, implementation, and monitoring
Objective: By the end of the project year, HPGs and HDs will identify and employ various methods to elicit input on the development (or update) and implementation of the Jurisdictional HIV Prevention Plan from HPG members, other stakeholders, and providers.

Primary or Key Influencing/Driving Factor:

2010 National HIV/AIDS Strategy

Additional Influencing Factors:

  •  High-Impact Prevention
  •  Enhanced Comprehensive HIV Prevention Planning
  •  Health Departments and CPGs’ Request for More Flexibility/Streamlined Approach to Community Planning
  •  Increased Accountability
  •  Enhanced Linkage to Care and Treatment
  •  Integration of STD, Hepatitis, and TB
  •  New technologies/Use of Internet and Conference Calls for HPG Meetings

HPG Products:

  •   Documentation of the engagement process
  •   Documentation of how the HPG provided input into the development/update of the Jurisdictional HIV Prevention Plan
  •   Letter of concurrence, concurrence with reservations, or non-concurrence
  •   Responses to the monitoring questions
  •   Membership and Stakeholder Profiles

Note that Community Services Assessment (which includes the needs assessment, resource inventory, and gap analysis) documents are listed as Health Department responsibilities under the Jurisdictional HIV Planning products in the Health Department FOA.

Monitoring and Evaluation Indicators:

  1. Stakeholder and Membership Profile
  2. Three monitoring questions:
    1. To what extent did HIV service providers and other stakeholders who can best inform the coordination and collaboration of HIV prevention, care, and treatment services participate in the planning process?
    2. To what extent did the engagement process achieve a more coordinated, collaborative, and seamless approach to accessing HIV services for the highest-risk populations?
    3. To what extent was input from HPG members, other stakeholders, and providers used to inform and monitor the development (or update) and implementation of the jurisdictional plan?
  3. Documentation of the process
  4. Letter of concurrence, concurrence with reservations, or non-concurrence
  5. Documentation of ongoing engagement and implementation
  6. Documentation of monitoring and updating the Jurisdictional HIV Prevention Plan